on Conducting Volunteer Activity
Non-governmental organization (NGO) DOBROBAT – Volunteer Construction Battalion, realising its statutory goals, represented by its chairman Smirnov Rostyslav Volodymyrovych (hereinafter referred to as the Organization), acting on the basis of the Statute, on the one hand, and the person who joined the said agreement by submitting an application for accession to NGO Dobrobat, hereinafter referred to as the Volunteer, on the other hand, jointly referred to as the Parties, and each separately as the Party, have concluded this Agreement (hereinafter referred to as the Agreement) on the following:
1. DESIGNATION OF TERMS
Volunteer activity is voluntary and socially oriented, and the non-profit activity carried out by volunteers by providing volunteer assistance. Volunteer activity is based on the principles of legality, humanity, equality, voluntariness, non-payment, and non-profitability.
A Volunteer is an individual who voluntarily carries out socially oriented non-profit activities by providing volunteer assistance.
2. SUBJECT OF THE AGREEMENT
2.1. This Agreement is an agreement of accession within the meaning of Art. 634 of the Civil Code of Ukraine and can be concluded only by the accession of the Volunteer to all its terms and conditions in general by filling out the application for accession on the website of the NGO Dobrobat (https://www.dobrobat.in.ua/)
2.2. This Agreement is concluded with the aim of attracting voluntary assistants (volunteers) to provide volunteer assistance (to perform work, provide services and provide other support) to the Organization in the following areas:
- Сarrying out activities aimed to protect people affected by military invasion of the Russian Federation;
- Carrying out activities aimed at reconstructing settlements affected by military actions;
- Implementing other activities that meet the goals and directions of the Organization’s activities.
2.3. Under this Agreement, the Volunteer undertakes to personally provide volunteer assistance to its recipients free of charge at the request of the Organization within the period specified in the Agreement, and the Organization undertakes to provide the Volunteer with opportunities to carry out volunteer activities.
2.4. The provision of volunteer assistance starts from the moment of filling out the Application for accession to the Agreement.
3. RIGHTS AND OBLIGATIONS OF THE PARTIES
3.1. The volunteer has the right to:
3.1.1. Receive the necessary conditions for implementing volunteer activities, ensuring safety, and protecting legal rights and interests during volunteer activities.
3.1.2. Receive complete and reliable information about the procedure and conditions of volunteer assistance.
3.1.3. Use legislative and instructional materials, and receive necessary consultations from the responsible persons of the Organization.
3.1.4. Participate in the training of volunteers carried out by the Organization.
3.1.5. Receive documents (certificates, recommendations, etc.) from the Organization regarding the nature, quality, scope of work and the required level of qualification of the volunteer.
3.1.6. Participate in the volunteer group’s work, and make proposals on forms and methods of volunteer assistance to the Organization.
3.1.7. Terminate his/her volunteer assistance.
3.2. The volunteer is obliged to:
3.2.1. Start volunteering only in the territory where there are no active hostilities and in the de-occupied territories only after the inspection by the relevant services for the absence of explosive devices;
3.2.2. Know the mission, tasks and principles of the Organization’s activities and adhere to them, strengthen the authority of the Organization;
3.2.3. Conscientiously and timely perform duties related to the implementation of volunteer activities;
3.2.4. Take an active part in the work of the created volunteer group;
3.2.5. Notify about termination of his/her volunteer assistance two days in advance
3.2.6. In cases specified by the law, undergo a medical check-up and provide a health certificate;
3.2.7. If necessary, undergo further training (retraining);
3.2.8. Do not allow actions and deeds that may negatively affect the reputation of the volunteer, organisation or institution based on which volunteer activities are carried out;
3.2.9. Comply with the legal regime of information with limited access;
3.2.10. In case of unilateral termination of the agreement at the volunteer’s initiative, compensate direct damages caused by him;
3.2.11. Compensate for property damage caused as a result of his/her volunteer activities in accordance with the law.
3.3. The Organization has the right to:
3.3.1. Offer the Volunteer to change the type of assistance.
3.3.2. Refuse from the services of a Volunteer if he/she does not fulfil his/her obligations.
3.3.3. Receive a report on the work performed by the Volunteer.
3.3.4. Encourage the work of the Volunteer.
3.3.5. Enter personal information about the Volunteer into the database of the Organization’s volunteers.
3.4. The Organization is obliged to:
3.4.1. Explain to the Volunteer his/her rights and obligations.
3.4.2. Provide the Volunteer with the necessary conditions to fulfil his obligations.
3.4.3. Provide the Volunteer with complete and reliable information necessary for performing volunteer assistance.
3.4.4. Provide documentary evidence of the Volunteer’s authority in accordance with the assistance given by him/her.
3.4.5. Resolve conflict situations that arise in the process of volunteer assistance.
3.4.6. Control the performance of work by the Volunteer.
4. RESPONSIBILITY OF THE PARTIES
4.1. The Parties shall be liable for non-fulfilment or improper fulfilment of their obligations under this Agreement in accordance with the current legislation of Ukraine.
4.2. In case of disclosure of confidential information, the Volunteer assumes full responsibility for causing damage.
5. TERM OF PROVIDING VOLUNTEER ASSISTANCE AND TERM OF THE AGREEMENT
5.1. This Agreement shall enter into force from the moment the Volunteer fills out the Application for Accession and shall remain in force until one of the Parties to the Agreement notifies the other Party of its termination.
5.2. This Agreement shall be terminated immediately in case of receiving information about the Volunteer’s public support of military aggression of the Russian Federation against Ukraine, membership in terrorist organisations or their public support, support for the activities of the terrorist groups “DPR”, “LPR” and the occupation of the Autonomous Republic of Crimea.
6. DISPUTE RESOLUTION PROCEDURE
6.1. All disputes and disagreements arising during the implementation of this Agreement shall be resolved by mutual agreement through negotiations.
7. FORCE MAJEURE (ACCIDENT OR FORCE MAJEURE)
7.1. In the event of force majeure circumstances, under which the Party cannot fulfil in whole or in part its obligations under this Agreement due to an accident or force majeure, the deadline for the fulfilment of obligations is postponed for the period during which such circumstances will be in effect, but not more than one month. Force majeure circumstances include fires, natural disasters, blockades, strikes, adoption of laws or adoption of other normative legal acts that prevent the fulfilment of the terms of this Agreement.
8. OTHER TERMS AND CONDITIONS
8.1. This Agreement is concluded by accession in accordance with Art. 634 of the Civil Code of Ukraine;
8.2. In cases not provided for in this Agreement, the Parties shall be governed by the current legislation of Ukraine.
8.3. The volunteer shall bear all risks related to the quality of volunteer assistance under this Agreement.
8.4. In case of mutual agreement, the Parties may change certain provisions of this Agreement.
8.5. The Volunteer grants the NGO Dobrobat the right to collect, process and use the Volunteer’s personal data.
8.6. NGO Dobrobat may reimburse expenses related to the provision of volunteer assistance upon a written request of the Volunteer and upon prior approval.